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2. Purpose of the processing
Kolpingsfamilie Linz processes personal data from employees, partners, customers, suppliers and members for the purpose of performing business activities and fulfilling associated legal and contractual requirements.
2.1 Processing of customer data
Kolpingsfamilie collects and processes personal data provided by interested parties, members and customers for the purpose of creating quotations and requests as well as processing orders and fulfilling the associated contractual and legal obligations. To fulfil legal obligations, the data is also forwarded to public authorities and authorities.
2.2 Websites & Cookies
2.2.1 IP address
When visiting our websites, information is automatically stored on the web server. This includes the browser and operating system used which page you brought to our website, the IP address, the time of access and other information. From Kolpingsfamilie Linz point of view, these data are pseudonymised and cannot be assigned to individuals without additional data sources. Kolpingsfamilie does not analyse these data as long as there is no illegal use of the websites.
Our websites use Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses so-called "cookies", text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by Google on servers in the United States. Google will use this information to evaluate your use of the website, compile reports on website activity for website operators and provide others with website and internet related services. Google may also transfer this information to third parties if required by law or as far as third parties process this data on behalf of Google. Google will never associate your IP address with other Google data. You can prevent the installation of cookies by setting your browser software accordingly; however, please note that in this case you may not be able to use all features of this website to the fullest extent. By using our websites, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
2.2.3 Use of Google Maps
2.2.4 E-mail security
The user agrees to the electronic communication as soon as this feature is opened on our websites. The user is advised that e-mails can be read or changed without authorisation and unnoticed on the transmission path. Kolpingsfamilie Linz use a software to filter unwanted e-mails (spam filter). This filter may reject e-mails if those are identified as spam due to certain characteristics.
2.2.5 Contact form
With sending the provided contact form, the user agrees to processing personal data. The body responsible for processing the data is Kolpingsfamilie Linz. There is no legal or contractual obligation to forward personal data. If the data is not provided the only consequence is that the user's request cannot be transmitted and therefore Kolpingsfamilie Linz cannot process the request. You have the right to revoke your consent at any time by written notice, without affecting the legality of the process carried out on the basis of the consent until the revocation.
3. Principles relating to processing of personal data
The processing of personal data is based on strict principles that view the protection and security of the data and the rights of the data subjects as the highest assets.
Lawfulness & transparencyData processing takes place in a lawfully manner in good faith. The data subject will be informed about the planned processing and handling of the data at the point of data acquisition. Thus, data subjects are informed about the following points at least:• Controller of the data processing • Purpose of the data processing • Legal basis of processing
The data is collected and processed for specified, explicit and legitimate purposes. The processing of the data does not occur in a manner incompatible with these purposes.
Only those data are collected and processed which are absolutely necessary for the stated purposes. If it is possible to achieve the purpose and the effort is reasonable, only anonymous data will be processed.
Storage limitation and erasure
Personal data are deleted as soon as the purpose, for which they were originally collected, is no longer given and legal retention periods do not prevent their erasure. If in individual cases, there are legitimate interests in these data, they will be stored until the protection-worthy interests has been legally clarified.
All personal data are subject to data secrecy. The data are to be handled confidentially and are protected by appropriate organizational and technical measures against unauthorized access, unlawful manipulation or transfer as well as loss and destruction.
Personal data are to be held accurate, complete and up to date. Appropriate measures are taken to rectify outdated, inaccurate or incomplete data.
4. Data security
Protecting the confidentiality, availability and integrity of data is an essential task of Kolpingsfamilie Linz. This equally applies to company secrets, customer data, personal data and other critical information. For this purpose, technical and organizational security measures according to the state of the art and internationally recognized best practices as well as security standards are established and continuously improved.
5. Data Protection Officer
Kolpingsfamilie Linz is not in the need to appoint a Data Protection Officer as Article 37 (1) of the EU GDPR is not applicable. Kolpingsfamilie Linz has appointed a Data Protection Coordinator who handles all concern regarding data security.
6. Rights of the data subjects
Any data subject whose personal data is processed by Kolpingsfamilie Linz always has the possibility to invoke the data subjects' own rights and claim them from the Data Protection Coordinator of Kolpingsfamilie Linz.
To exercise your rights, you can always contact in writing by emailing to firstname.lastname@example.org.
Information and access to personal data
Data subjects may request information about their personal data processed and the purposes of those processing activities at any time.
Data subjects have the right to demand the immediate correction of rectification of inaccurate personal data concerning him or her.
Restriction of processing
Data subjects have the right to restrict processing if the accuracy of their personal data is disputed, the processing activity is unlawful, the data are no longer needed for processing or the data subject has objected to the processing.
Data subjects have the right to object the processing of personal data concerning them at any time.
Data subjects have the right to obtain the personal data, which they have provided to Kolpingsfamilie Linz, in a structured, common and machine-readable format. If technically feasible, you also have the right to request the transfer of this data to another controller. The portability only applies to personal data which has been processed using automated procedures.
Erasure - right to be forgotten
Data subjects have the right to demand immediate erasure of the personal data concerning him or her if the legal basis for the processing activity is missing or ceased, the data is objected or the data processing is unlawful and deletion is not ruled out by any legal retention periods. Identification of the data subject Data security also has a high significance with regard to the rights of the data subjects, which is why the assertion of data subject rights is only possible after an unequivocal identification of the data subject. You also have the right to complain to the data protection authority at any time.
7. Data transfer
8. Continuous improvement
The continuous improvement of quality and processes has a high significance to Kolpingsfamilie Linz. Compliance with data protection policies, applicable legislation and the effectiveness of data protection and data security measures is constantly being measured and improved to ensure the best possible data protection practices.
Guests in their own words
"The Landestheater Linz has been working together with Hotel Kolping for years now. The performers staying in this hotel rave about the excellent service and welcoming atmosphere which help them to relax in between the stressful rehearsals in the theater."
– Sabrina Reisenberger
OÖ. Theater und Orchestra
Artistic Director’s staff
"What always convinces us again and again when booking hotel- and seminar rooms, is the reliable processing, the good and personal support, the pleasant atmosphere, the central but still quiet location, and last but not least, the good value in terms of price and quality."
– Elfriede Neidl
Thalia Buch & Medien GmbH
"There are three reasons why I have been a regular guest at the Hotel Kolping in Linz for eight years. First, the excellent and quiet location in the city center; second, the friendly and competent personnel in the entire hotel; and third, the wonderful breakfast. Here you can only feel at ease.“
– Alois Öxl
Federal Ministry of the Interior